Welcome & Registration
Welcome to the 49th Washington State Public Transportation Conference, Vendor Expo, and State Roadeo -
The events will take place from August 18th to August 20th in bustling Tukwila, WA. This year the conference proudly introduces an additional day of enriching content and networking opportunities, promising an even more rewarding experience for all participants, as a reminder the conference is now ending on Wednesday the 20th, not Tuesday.
The success of this event is indebted to the gracious support and collaborative efforts of the host agency, King County Metro. Their dedication and tireless assistance have played a pivotal role in ensuring the seamless organization of this gathering.
Participants can anticipate a comprehensive agenda featuring diverse discussions, workshops, and sessions facilitated by esteemed industry professionals. From exploring the latest technological innovations to delving into strategies for sustainable transit solutions, there will be ample opportunities to glean valuable insights and expertise.
The Vendor Expo promises to be a hub of activity where attendees can engage with leading suppliers, discover cutting-edge products and services, and cultivate beneficial partnerships to elevate their transit endeavors.
Adding to the excitement, the State Roadeo will showcase the skills and expertise of transit professionals as they navigate through a series of challenging competitions, fostering camaraderie and friendly rivalry among peers.
Whether seasoned veterans or newcomers, the 49th Washington State Public Transportation Conference offers a platform for all to exchange ideas, inspire innovation, and shape the future of transit in Washington State.
Attendee Registration
Registration Need To Knows
Please Read Thoroughly:
- The Conference will span from Monday, August 18th to Wednesday, August 20th.
- Monday will be a half-day - the Morning will be for those attending tours and WSTA Committees.
- Leadership Training - utilizing the link below, you can elect to attend a 1-day leadership training on Monday. Limited seats are available.
- Wall of Fame Banquet is on Wednesday night, August 20th the last day of the Conference.
Please send all registration questions to: wsta@watransit.com
One-Day Only Registration:
One-day Registation is for Monday, Tuesday or Wednesday. It does NOT include the evening events, which are sold separately.
*Important Reminder for State Roadeo Banquet Attendance:
The State Roadeo Banquet is NOT included with full registration. It is sold as a separate product.
Registration deadlines and cancelation policy:
WSTA will strictly adhere to the registration deadlines and cancelation policy. Please be mindful of this information.
**All cancellations must be made in writing by 5:00pm on July 15th, if you do not cancel within this timeframe you will be responsible for full payment. Refunds for registrations paid with credit card prior to the event and canceled before the registration deadline will be refunded by check (minus the cc transaction fee). Substitutions are welcome, please send substitutions if necessary to: wsta@watransit.com
You will not be allowed to register online after July 31st. Registrations on and after the 31st must be taken care of in person onsite at the Conference registration desk. Please note payment may be sent via check or made via credit card.
Attendee Registration Products
Conference Registration
Full Conference, One Day Registrations,
Leadership Training & WOF Banquet Tickets.
*Pre-Registration closed. Registrations now must be purchased onsite
Roadeo Banquet Tickets
The Roadeo banquet is separate to the conference registration.
*Deadline for Ticket Sales: July 31, 2025*
Vendor Registration
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Early Bird: May 19 – June 07
Regular: June 08 – July 08 *or until vendor hall is full
After July 08: Dependent on availability with a 25% fee
- All vendors must purchase a booth – there will be outside vehicle display options available.
- Additional attendee price is not intended for "walking the show." Any non registered attendees soliciating will be asked to leave the event.
- Additional attendee price is not intended for "walking the show." Any non registered attendees soliciating will be asked to leave the event.
- All payments must be received by July 31st. Payment methods include checks mailed to: PO Box 13068, Olympia, WA 98508, or you may pay via, Visa or MasterCard by CLICKING HERE. Please note invoices will be emailed to you after your regisration has been approved, thank you for your patience.
- Please send all registration questions to: wsta@watransit.com
Cancelation/Payment Policy:
The deadline for cancelations is July 8th. Cancelations must be made in writing to: wsta@watransit.com
All payments must be received by July 31st. **WSTA has a “No pay, no show” policy. Vendors must be in good standing with no outstanding invoices. Those not in good standing will not be allowed to show on the vendor floor. Please refer to your vendor packet for more information.
Booth Assignments:
Booth assignments will be assigned two weeks after registration closes. Vendors will then be notified of booth assignments two to three weeks before the event. Sponsors will receive premium spots in the room, followed by Associate Members.
Booth Exhibitor Hall:
The fee includes an 8'x8' booth space with pipe and drape, one 6' skirted table, two chairs, and meals for one person. The exhibit area will be fully carpeted. The exhibitor hall will be at the DoubleTree by Hilton Seattle Airport 18740 International Blvd. Seattle, WA 98188.
Vehicle Display:
There will be outside vehicle display options available, vendors must still have a booth inside the event space. Vehicle space is limited and will be a first come, first serve situation. WSTA will email those bringing a vehicle to display with further information on haul-in time and instructions.
Shipping:
Fern Expo will be providing shipping services for this event. For shipping information and questions please contact Art Smith.
Advance Warehouse receiving:
July 11, 2025 - August 13, 2025
Monday - Friday | 8:00 am - 3:30 pm
Art Smith | Exhibitor Service Representative
Asmith@fernexpo.com
Lodging:
Once you have completed your registration form, you will receive a confirmation email with lodging information for the DoubleTree by Hilton Seattle Airport room block, which includes links to book online. For more details on hotels in the area, please refer to the lodging & travel section of the conference website.
Vendor Registration Products
Vendor Registration
Booths sold out.
Please reach out to WSTA staff for any potential availability: wsta@watransit.com
Program
Conference Program
The Conference Program and Program At-A-Glance will be updated as we get closer to the Conference. WSTA will release a Program At-A-Glance with Session titles in July but will continue to refine it. A complete Program with session descriptions will follow as soon as they arrive. Please note while sessions may change room and time, the Program At-A-Glance outlining the times for General or Breakout Sessions will not, nor will be, other events happening at the Conference.
WSTA will not be printing a Conference Program. We will have an app for you to use, if you need a paper program, please print it before arriving.
Last Updated: May 15th, 2025
Last Updated: June 26, 2025
Lodging & Travel
Getting There & Getting Around:
Take Transit:
The DoubleTree is served you King County Metro A-Line, Route 156, 167 and Sound Transit 574, arraigning out of Lakewood with stops at Tacoma Dome Station and Federal Way. Sound Transit Link Light Rial SeaTac station is also a 4-5 block walk.
CLICK HERE to visit King County Metro's website for more information.
Area Airport:
Attendees have an airport option:
- Seatac Airport - CLICK HERE | Located less than a mile from the DoubleTree.
Please see the WSTA Roadeo Event page for details for those attending the Roadeo.
CLICK HERE to see the State Roadeo page
This year's events will be at the Double Tree by Hilton Seattle Airport Seattle, WA. CLICK HERE to visit the "Visit Seattle" page for local sights and activities.
WSTA has set up a room block at the hosting hotel. You will recieve the link to the booking information in your confirmation email after registering.
Government per-diem rate is limited. Once room block is full, attendees may have to pay a higher rate or find a different location.
Event Addresses:
State Roadeo
August 16-17, 2025
Operators Course Competition
King County Metro Training & Safety Facility
11911 E. Marginal Way South, Tukwila, WA 98168
KCM Shuttles will be provided for competition day only.
Maintenance Competition
King County Metro Fleet Engineering Vehicle Maintenance Training Center
12119 E. Marginal Way South, Tukwila, WA 98168
KCM Shuttles will be provided for competition day only.
WA State Conference & Vendor Expo
August 18-20, 2025
DoubleTree by Hilton Seattle Airport
18740 International Blvd Seattle, WA 98188
Hotel Address: (hosting hotel)
DoubleTree by Hilton Seattle Airport
18740 International Blvd Seattle, WA 98188
For those driving in: Parking at the Doubletree is discounted to $14.00++ for both the local attendees and the overnight guests in the block per day.
For those flying in: The DoubleTree has a complementary shuttle that is available on the hour and every 20 minutes after that. It’s about a 10-minute ride.
Wall of Fame Awards
It's time to submit your Wall of Fame Award Nominees. The Nominees will be recognized at the 49th Washington State Public Transportation Conference, Vendor Expo, and State Roadeo in Tukwila, WA on August 20th at 6:30pm. *Please Note* Only those in attendance will be recognized on stage.
The deadline for all submissions is Tuesday, July 8th. No late submissions will be accepted, so please be mindful of the deadline.
How many honorees may we recognize? Each agency may submit up to three nominations: two individuals and one team. For more information on the Wall of Fame (WOF) nominations, please visit their FAQ/guidlines document by CLICKING HERE.
For questions about the Wall of Fame, please contact Debi LaVaque at debi.lavaque@wsdot.wa.gov (Please do not contact WSTA Staff for questions regarding nominations).
The Banquet is part of the Full Conference Registration. No need to buy a separate ticket. For extra tickets or those not attending the Conference, you can buy a single banquet ticket for $50 - early bird pricing, $55 - regular pricing, $60 - late pricing, and late/day of purchases will be $75.
Mailing Address: PO Box 13068, Olympia, WA 98508
tel. 360-786-9734
© Washington State Transit Association All rights reserved.
