Welcome & Registration
Welcome to this year's Washington State Public Transportation Conference, Vendor Expo and State Roadeo. As we gather, we are embarking on a journey of exploration, discovery, and innovation in the field of public transportation as we continue moving forward together.
We also want to welcome our neighbors to the south as we co-host the Oregon Public Transportation Conference presented by the Oregon Transit Association. Our two great states have more in common than not; while the mighty Columbia River separates us we know public transportation knows no boundaries.
This conference aims to bring together the brightest minds in the transportation industry to share their insights and ideas, to explore the latest technologies, and to discover new ways to enhance the transportation sector. We are excited to have an exceptional line-up of keynote speakers, panelists, and experts who will share their knowledge and experiences with us.
As we delve into the many aspects of transportation, we will be discussing topics such as sustainable transportation, innovative modes of transportation, and the latest advancements in technology. We will also be exploring the impact of transportation on the environment, urban planning, and social and economic development.
Our goal is to encourage you to endeavor to make a difference in your respective fields, and to inspire you to take on new challenges and innovate for a better tomorrow. This conference is an opportunity for all of us to collaborate and learn from each other, and to create a brighter future for the transportation industry.
Thank you to all the staff at our hosting agency, C-TRAN. The team and community have been a tremendous help in assisting with this conference and hosting the State Roadeo.
Registration
Washington Attendee Need to Knows
Registration includes full access to any organized Committee or Board meetings on Sunday, all sessions and meals for Monday and Tuesday events, access to the Vendor Expo, and attendance at the Washington State DOT Wall of Fame Banquet on Tuesday evening. It does not include the Roadeo Banquet this year.
Oregon Attendee Needs to Knows
Registration includes full access to any organized Oregon-specific meetings on Sunday, all sessions and meals for Monday and Tuesday events, access to the Vendor Expo, and attendance at the Oregon Awards Banquet on Tuesday evening. It does not include the Roadeo Banquet this year.
Other Registration Need To Knows
See Program and Agenda At-A-Glance to understand what registration type best fits you.
*NEW This Year* Roadeo Banquet Attendance:
The State Roadeo Banquet is not included with full registration. It is sold as a separate product.
One-Day Only Registration:
One-day Registation is for Monday or Tuesday. It does NOT include the evening events, which are sold separately.
Registration deadlines and the cancelation policy:
WSTA will strictly adhere to the registration deadlines and cancelation policy. Please be mindful of this information. You will not be allowed to register online starting July 22nd. Registrations on and after the 22nd must be taken care of in person onsite at the Conference registration desk. Please note payment may be sent via check or made via credit card.
Vendor Registration & Information
Early Bird: May 16 – June 09
Regular: June 08 – July 07
After July 07: Dependent on availability with a 25% fee
- All vendors must purchase a booth – no vehicles will be inside the facility at this event.
- Additional attendee price is not intended for "walking the show." To "walk the show," you must purchase a regular Conference attendee or One Day registration.
- Invoices will be emailed to you once your registration has been received and approved. We appreciate your patience during this process. All payments must be received by July 24, 2023. Payment methods include checks, Visa, or MasterCard via our website. CLICK HERE for WSTA Payments.
All attendees must indicate a cell phone number on their registration form. Once onsite, you will call a number to print your badge, so your cell phone number is required. This is how the registration system will identify you. This number will not be utilized for anything else.
Booth Assignments:
Booth assignments will be assigned one to two weeks after registration closes. Vendors will then be notified of booth assignments two to three weeks before the event. Sponsors will receive premium spots in the room, followed by Associate Members.
Booth Exhibitor Hall:
The fee includes an 8'x8' booth space with pipe and drape, one 6' skirted table, two chairs, and meals for one person. The exhibit area will be fully carpeted. The exhibitor hall will be at the Hilton Vancouver, at 301 W. 6th Street, Vancouver, WA.
Vehicle Display:
There will be a designated place outside in the Park Plaza directly across the street from the Hilton Vancouver. 60' vehicle space is limited and will be a first come, first serve situation. WSTA will email those bringing a vehicle to display with further information on haul-in time and instructions.
Shipping:
Coming soon
Lodging:
Once you have completed your registration form, you will receive a confirmation email with lodging information for the Hilton Vancouver, AC by Marriott, and Hotel Indigo room blocks, which includes links to book online. For more details on hotels in the area, please refer to the lodging & travel section of the conference website.
Program
Conference Program
The Conference Program and Program At-A-Glance will be updated as we get closer to the Conference. WSTA will release a Program At-A-Glance with Session titles in June but will continue to refine it. A complete Program with session descriptions will follow as soon as they arrive. Please note while sessions may change room and time, the Program At-A-Glance outlining the times for General or Breakout Sessions will not, nor will be, other events happening at the Conference.
WSTA will not be printing a Conference Program. We will have an app for you to use, if you need a paper program, please print it before arriving.
Updated: May 09, 2023
COMING SOON
Lodging & Travel
This year's events will be at the Hilton Vancouver in Downtown Vancouver, WA. Downtown Vancouver is walkable, with many restaurants and shopping within blocks of the hotel. The Hilton is also a few blocks from the revamped waterfront along the Columbia River. CLICK HERE to visit the "Visit Vancouver" page for local sights and activities.
WSTA has set up room blocks at the Hilton Vancouver, the entire conference site. Further, overflow room blocks have been established at the AC Hotel by Marriot and Hotel Indigo. Both hotels are a 5-10 minute walk from the Conference Site. A shuttle between the conference site and the two overflow hotels will not be provided.
All three hotels have limited room blocks at the government per-diem rate. Once complete, attendees may have to pay a higher rate or find a different location.
CLICK HERE for all hotel options within the vicinity.
Getting There & Around:
Hilton Vancouver is located along I-5 and Hwy 14, less than a mile from the Amtrak Station. If you are flying into Portland International Airport, it is a short 20-minute ride.
C-TRAN and TriMet provide a variety of services in and around the region. Please visit their websites to learn more.
Please see the WSTA Roadeo Event page for details for those attending the Roadeo.
Event Addresses:
Roadeo
August 12-13, 2023
Operators Course Competition
Parking Lot of the Old Tower Mall
5411 E Mill Plain Blvd. • Vancouver, WA 98661
C-TRAN Shuttles will be provided
Maintenance Competition
C-TRAN's Maintenance Facility
2425 NE 65th Ave • Vancouver, WA 98661
C-TRAN Shuttles will be provided
WA/OR State Conference & Vendor Expo
August 13-15, 2023
Hilton Vancouver
301 W. 6th Street, Vancouver, WA
Vendor Expo
August 14-15, 2023
Hilton Vancouver
301 W. 6th Street, Vancouver, WA
Wall of Fame Awards
It's time to submit your Wall of Fame Award Nominees. The Nominees will be recognized at the 48th Washington State Public Transportation Conference, Vendor Expo, and State Roadeo in Vancouver WA on August 15 at 6:30pm. *New this year* Only those in attendance will be recognized on stage.
The deadline for all submissions is Friday, June 30, 2023. No late submissions will be accepted, so please be mindful of the deadline.
How many honorees may we recognize? Each agency may submit up to three nominations: two individuals and one team. For more information on the Wall of Fame (WOF) nominations, please visit their FAQ/guidlines document by CLICKING HERE.
For questions about the Wall of Fame, please contact Debi LaVaque at debi.lavaque@wsdot.wa.gov (Please do not contact WSTA Staff for questions regarding nominations).
The Banquet is part of the Full Conference Registration. No need to buy a separate ticket. For extra tickets or those not attending the Conference, you can buy a single banquet ticket for $45. Day of purchases will be $60.
2629 12th Court SW, Olympia, Washigton, 98502
tel. 360-786-9734
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